Formatting text

On the Home tab of the ribbon are formatting tools. This article explains what each does.

Clipboard tools

Format Painter

This is a useful tool which applies formatting from selected formatted text to other text. This is much faster to apply the same custom formatting elsewhere.

Note: For headings you should use Styles (see further below), the format painter can then be used to apply a heading's heading style onto other text.

Font tools

Formatting Type Example

Bold Lorem ipsum dolor sit amet.

Italic Lorem ipsum dolor sit amet.

Underline Lorem ipsum dolor sit amet.

Strikethrough ~~Lorem ipsum dolor sit amet.~~

Font Lorem ipsum dolor sit amet.

Font size Lorem ipsum dolor sit amet.

Font colour Lorem ipsum dolor sit amet.

Highlight Lorem ipsum dolor sit amet.

Change case Lorem ipsum dolor sit amet.

Subscript H₂O

Superscript E = mc²

Paragraph

Formatting Type Example

Bullet list

First item

Sub-item

Sub-sub-item

Numbered list

First item

Sub-item

Sub-sub-item

Multi-line list

First item

Sub-item

Sub-sub-item

Indents
Lorem ipsum dolor sit amet

Align left
Lorem ipsum dolor sit amet

Align centre
Lorem ipsum dolor sit amet

Align right
Lorem ipsum dolor sit amet

Align justified
Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.

Sort Useful to sort text in different ways in lists and tables (text, number, date, ascending/descending, multiple orders)

Line spacing
Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.

Formatting Type	Example
Bold	Lorem ipsum dolor sit amet.
Italic	Lorem ipsum dolor sit amet.
Underline	Lorem ipsum dolor sit amet.
Strikethrough	~~Lorem ipsum dolor sit amet.~~
Font	Lorem ipsum dolor sit amet.
Font size	Lorem ipsum dolor sit amet.
Font colour	Lorem ipsum dolor sit amet.
Highlight	Lorem ipsum dolor sit amet.
Change case	Lorem ipsum dolor sit amet.
Subscript	H₂O
Superscript	E = mc²

Formatting Type	Example
Bullet list	First item Sub-item Sub-sub-item
Numbered list	First item Sub-item Sub-sub-item
Multi-line list	First item Sub-item Sub-sub-item
Indents	Lorem ipsum dolor sit amet
Align left	Lorem ipsum dolor sit amet
Align centre	Lorem ipsum dolor sit amet
Align right	Lorem ipsum dolor sit amet
Align justified	Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.
Sort	Useful to sort text in different ways in lists and tables (text, number, date, ascending/descending, multiple orders)
Line spacing	Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.